PeopleSoft Learning Management Cumulative Feature Overview

PeopleSoft Enterprise Learning Management Cumulative Feature Overview
PeopleSoft Enterprise Learning Management (ELM) represents an ongoing commitment to providing best-in-class applications that provide real business value. This Cumulative Feature Overview serves to provide high-level, concise descriptions of new features and functionality in PeopleSoft ELM since general availability of ELM 8.8.


•The learning catalog is a repository of detailed information about the learning activities and programs that are available to your organization’s employees, customers, and suppliers. Users can search or browse the catalog for programs or activities of interest, and enroll in the activities or register for the programs. Users can also add activities they plan to take to their learning plans.

•Learning activity definition enable you to:

􀂃Set enrollment rules, such as last drop date, last enrollment date, maximum enrollment, and seat reservations.

􀂃Define activity price and drop fees for internal and external learners.

􀂃Define completion rules for how learners should complete the learning components.

􀂃Add notes that can appear on self-service pages.

􀂃Display facility details on self-service pages.

􀂃View session details from the Sessions page.

􀂃View room details from the Session Details page.

􀂃View and resolve session conflicts.

􀂃Calculate total and “per seat” costs based on maximum and minimum enrollment.

􀂃Send ad-hoc notifications as well as Application Engine driven activity-related notifications.

•Blended learning provides training administrators with the ability to combine multiple learning components with different delivery types to achieve a learning goal.

•Programs allow organizations that require numerous courses, completed in a specific order and period, in order to achieve and maintain a particular certificate, license, skill, or competency, to meet these requirements. ELM provides two types of programs—curricula and certifications.

•Install Defaults component on which you can select options and default values for various general, enrollment, and attendance functions as well as set counter records. ELM also provides a Payment Methods page on which you can define default payment methods for an organization during installation.

•Several methods of enrollment and registration supported. Learners can browse or search the catalog for activities and programs, and enroll in the activities and register for the programs directly. Learners can also add activities to their learning plans and enroll in the planned activities later. Managers can enroll and register direct reports in activities and programs, and approve or deny enrollment or registration requests for direct reports. Administrators can enroll and register small groups of learners through group enrollment and large groups of learners through mass enrollment.

•Financials integration feature enables customers to:

􀂃Import the following ChartFields from Financials: Account, Alternate Account, Budget Reference, ChartField1, ChartField2, ChartField3, Class Field, Department, Fund Code, Operating Unit, Product, Program Code, and Project.

􀂃Automatically post chargeback and revenue transaction data to an ELM subledger when certain enrollment and registration conditions are satisfied.

􀂃Export chargeback data in the ELM subledgers to General Ledger, through the Financials Journal Generator.

􀂃Produce a variety of general ledger, payment, purchase order, and training unit reports.

􀂃Edit for valid combinations of ChartField values.

•Activity roster components that administrators and instructors can use to manually mark attendance statuses, passing statuses, grades, and scores for learning activities. Administrators and instructors can also use the learning component rosters to override any attendance statuses, passing statuses, and scores that have been automatically updated.

•Learning environments provide a way to create separate domains within the learning catalog. An administrator's learning environment controls which parts of the catalog she or he can update. Specifically, learning environments control which administrators have control of which catalog items, activities, and programs. Learning environments also enable administrators to access the instructors and resources that are available for assignment. A learner's learning environment controls what the learner can see and enroll in when searching or browsing the catalog. Furthermore, learning environments control the default values and options that one can set up for activities and programs within a particular learning environment.

•Administrators can manually create learning objectives (often thought of as “learning goals” in many businesses today), or you can use define integration points to import them from competency tables in PeopleSoft Enterprise HRMS. For organizations that license and interface the ELM product with PeopleSoft Enterprise HRMS, you can seamlessly map competencies in your human resources system to objectives in ELM.

•Resource management addresses the business need to offer learning in one form or another and to manage the resources required to offer that learning. It addresses this need by enabling you to define and maintain your resources, such as materials, equipment, facilities and facility rooms, and instructors.

•Designed for optimal integration with PeopleSoft Enterprise HRMS and Financials and Distribution Management (FDM). Using common business objects and defined integration points, you can minimize data entry and streamline cross product line processing.

•A large selection of learning and financial reports are available.
 
•You control access to pages, menus, and processes using roles and permission lists.

•Self-service pages allow learners and managers can to manage their personal training plans by viewing a schedule of upcoming learning activities and their learning history or transcript and monitor and edit the learning plans of their team members (direct reports).

•Supplemental learning feature enables learners to receive credit for completing other forms of learning.

•Webcast integration feature enables you to offer instructor-led, virtual-classroom instruction to your constituents through third-party webcast vendors.

•Catalog Management offers a unique solution to catalog integration and is designed for organizations that want a web-based application to access, transform, and integrate structured content to meet their catalog management needs.

•Common Partner Registration enables an enterprise to share its PeopleSoft applications with outside parties, which reduces the enterprise's workload and streamlines its processes.

•Data Transformer provides an extract, transform, and load (ETL) utility to convert data from remote or local data sources to a data source of your choice.

•Enhanced certifications requirements including nested programs, cascading expiration dates and completion rules.

•Enhanced objective, prerequisite and equivalency support.

•Support for eSignatures.

•Enhanced effective dated support for new program requirements.

•Enhanced back-office administration for program roster and setup components, and a new ability to clone programs.

•The ability for an administrator to waive, revoke, expire and reissue a certification.

•Enhanced configurable security settings to allow administrator to manage certifications.

•New notifications for certification status changes like waived, expired, revoked and reissued.

•Advanced reporting options for tracking certification completions, compliance and auditing issues.

•Approval Framework can be used with enrollment requests (for activities), registration requests (for programs), and supplemental learning records.

•Ability to “push back” an approval request to previous approver/path. (This is available as standard Approval framework functionality).

•New Approvals Monitor for senior administrators to review pending approvals across the organization.

•Usability enhancements including:

􀂃Learner Self-Service enhancements include a redesign of the My Learning page including the addition of a “launch” button; and improved search capabilities and better search results.
 
􀂃Manager Self-Service enhancements include a redesign of the team Members page to include Approvals and team members on a single page where managers can select multiple team members and perform group actions, such as enrollment.

􀂃Administrator enhancements include redesigned activity and program rosters; the ability for an administrator to add supplemental learning records; enhanced configurable system setting to allow the administrator to be the default requestor for back office enrollment; additional “download to Excel” capabilities; new approval monitoring components; and the ability to manage incoming Learning Requests.

•Learning Requests provide the user with a way to submit requests for learning, which they were unable to locate while browsing or searching the catalog. Once the request has been submitted an administrator can review the requests and then determine whether to schedule new learning, recommend existing learning or let the requestor know that no learning will be offered for their request.

•Enhanced waitlist management provides administrators with the ability to manage learners who did not get enrolled in activities they signed up for and to add them to Learning Request lists or enroll them in other activities.

•Prerequisite enhancements provide the ability to create complex course and program prerequisites and allows “concurrent enrollment” in activities.

•Supports enhancements to the Person Model that were implemented in PeopleSoft Enterprise HRMS 8.9 such as Person of Interest (POI), non-contingent workers and multiple jobs.

•Integration with new Human Resources Manage Profiles business process functionality including:

􀂃Import of Catalog Types/Items.

􀂃Import of Job Profiles.

􀂃Import of Person Profiles.

􀂃Learning Objective gap analysis based on enhanced Job Role Objectives.

􀂃Update to Human Resources Manage Profiles based on completed learning including certifications.

•Integration with ePerformance including:

􀂃Real time status updates of Learning section in Performance Document.

􀂃The ability for learners to locate programs and activities to help them meet a particular performance objective.

􀂃The ability for managers to link to ELM and review progress details on specific learning activities and to find and assign learning based on development objectives.

•Ability to specify planned cost for courses.

•Ability to specify budgets for training departments.

•Forecasting the budget plan for the next plan period (for example, annual, semi-annual or quarterly).
 
•Learners can complete learning while “disconnected” using integration implemented through Oracle’s partner Backweb, giving a learner the ability to download SCORM or AICC compliant content, complete the learning while off-line, and automatically upload their progress and scores to ELM when they reconnect to the network.

•“AND” logic to define learner groups.

•Enhanced user interface to define learner groups.

•One place to define learner groups using pre-defined criteria or queries.

•Ability to upload catalog meta data from external sources, in SCORM or AICC formats, and simultaneously creating multiple courses or activities.

•Ability to create templates.

•Ability to quickly create courses and activities using user defined templates.

•Utilizing service oriented architecture and Integration Broker, provides synchronous integrations with Human Resources 9.0 and ePerformance 9.0 applications including Department Hierarchy Service (consumer), All Learning Service (provider), and Learning Profile Item Sync (consumer).

•(FRA) Ability to plan and budget the training for the next plan period, for example a calendar year, and create a training plan report for the Worker’s Council.

•(FRA) DIF ("Droit Individuel à la Formation" or Individual Training Right) has been introduced by the 2004 training law, which tracks the training hours for specific, identified learning.

•(FRA) Ability to track the training information needed for the 2483 report.